Spec View Inc is a dynamic and innovative [industry/sector] company committed to excellence in [brief description of company mission]. We are seeking a highly organized and proactive Office Manager to oversee our administrative operations and support our team.
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
2 years to less than 3 years
Responsibilities:
- Administrative Oversight: Supervise administrative staff and manage day-to-day office operations, including but not limited to managing office supplies, facilities, and equipment.
- HR and Personnel Management: Oversee HR-related tasks such as recruiting support, onboarding new employees, managing personnel records, and coordinating staff schedules.
- Office Coordination: Coordinate meetings, appointments, and travel arrangements for executives and staff, and ensure efficient communication within the office.
- Financial Administration: Assist in budget preparation, expense tracking, and managing office expenditures in collaboration with the finance department.
- Policy Implementation: Ensure compliance with company policies and procedures, and recommend improvements to enhance office efficiency.
Requirements:
- Bachelor’s degree in business administration, management, or relevant field preferred.
- Proven experience (X years) in an administrative or managerial role, showcasing strong leadership and organizational skills.
- Proficiency in Microsoft Office Suite and other office management software.
- Excellent communication skills, both written and verbal.
- Strong multitasking abilities and attention to detail.
Benefits:
- Competitive salary based on experience and qualifications.
- Health, dental, and vision insurance options for full-time employees.
- Retirement savings plan and paid time off.
- Opportunities for professional development and career growth within the company.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Oversee and co-ordinate office administrative procedures
- Invoice clients
- Arrange for shipping, receiving and storage
- Perform data entry
- Maintain computerized stock inventory
- Provide customer service
- Pack items for shipping and distribution
- Maintain supply storage areas and maintain equipment and supplies
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS Windows
- MS Word
- Quick Books
- Social Media
Additional information
Transportation/travel information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Ability to multitask
- Adaptability
- Integrity
- Time management
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Other benefits
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
jobs@specview.com
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- Highest level of education and name of institution where it was completed
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Advertised until
2024-01-28
Here are some frequently asked questions to help you gain a better understanding of this Office manager:
1. What does an Office Manager do?
Office Managers oversee the day-to-day operations of an office, handling administrative tasks, managing office supplies, coordinating staff, and ensuring efficient workflow.
2. What skills are essential for an Office Manager?
Key skills include organization, leadership, communication, problem-solving, time management, proficiency in office software, and the ability to multitask effectively.
3. What qualifications are required to become an Office Manager?
Typically, a bachelor’s degree in business administration or a related field is preferred. Relevant work experience and strong administrative skills are highly valued.
4. What are the typical duties of an Office Manager?
Duties may include managing office budgets, supervising administrative staff, scheduling meetings, handling correspondence, and overseeing office procedures.
5. Do Office Managers handle human resources tasks?
Office Managers may handle HR-related tasks such as recruitment, onboarding new employees, maintaining personnel records, and managing employee benefits.
6. What challenges do Office Managers face in their role?
Challenges may include managing multiple responsibilities, resolving conflicts, adapting to changing priorities, and ensuring effective communication across departments.
7. Are there opportunities for career growth as an Office Manager?
Experienced Office Managers may advance to higher-level managerial positions or specialize in areas like operations management or executive administration.
8. How can someone excel as an Office Manager?
Successful Office Managers possess strong leadership qualities, excellent organizational skills, adaptability, and the ability to prioritize tasks efficiently.
9. What impact do Office Managers have on office productivity?
Office Managers play a critical role in optimizing office operations, streamlining processes, and fostering a productive work environment for employees.
10. Is there demand for Office Managers in various industries?
Yes, there is consistent demand for skilled Office Managers across industries such as finance, healthcare, technology, and more, offering opportunities for career growth and advancement.