Administrative Assistant Needed In Canada By Harlen Trucking Inc

Harlen Trucking Inc is a dynamic and growing [mention industry or sector] company committed to excellence in [mention company values or mission]. We are seeking a highly organized and detail-oriented Administrative Assistant to join our team and support our daily office operations.

Job details

  • Location: 74 BAYHAMTOPN DRIVEBrampton, ONL6P 2S7
  • Salary: 25.00 hourly / 40 hours per week
  • Terms of employment Permanent employment: Full time Day, Shift, Overtime, Morning
  • Start date: Starts as soon as possible
  • Vacancies 1
  • Verified

Overview

Languages

English

Education

  • Secondary (high) school graduation certificate

Experience

1 to less than 7 months

Work setting

  • Relocation costs covered by employer
  • Transportation company
  • Transportation, communication and utilities

Responsibilities:

  • Office Support: Provide administrative support, including managing calendars, scheduling appointments, answering phone calls, and handling correspondence.
  • Document Preparation: Prepare and edit documents, reports, presentations, and correspondence using Microsoft Office Suite or other software as needed.
  • Record Keeping: Maintain and organize paper and electronic files, ensuring accuracy, confidentiality, and easy retrieval of information.
  • Meeting Coordination: Assist in organizing meetings, conferences, and events, including arranging logistics, preparing agendas, and taking meeting minutes when required.
  • Visitor Reception: Greet and assist visitors, ensuring a professional and welcoming environment in the office.

Requirements:

  • High school diploma or equivalent; additional education in office administration or related fields is preferred.
  • Proven experience (X years) as an Administrative Assistant or in a similar role, showcasing strong organizational and administrative skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners, etc.).
  • Excellent written and verbal communication skills, attention to detail, and ability to handle multiple tasks simultaneously.
  • Strong time management skills and ability to prioritize tasks in a fast-paced environment.

Benefits:

  • Competitive salary based on experience and qualifications.
  • Health, dental, and vision insurance options.
  • Retirement savings plan and paid time off.
  • Opportunities for professional development and career growth within the company.

Tasks

  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Train, direct and motivate staff
  • Supervise office and volunteer staff
  • Plan and control budget and expenditures
  • Perform basic bookkeeping tasks
  • Manage contracts
  • Establish and implement policies and procedures
  • Consult with clients after sale to provide ongoing support
  • Assign, co-ordinate and review projects and programs
  • Perform data entry
  • Oversee payroll administration
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Plan, organize, direct, control and evaluate daily operations

Supervision

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • MS Outlook
  • Social Media

Technical terminology

Additional information

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Repetitive tasks
  • Attention to detail

Personal suitability

  • Ability to multitask
  • Accurate
  • Client focus
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability
  • Team player
  • Quick learner
  • Time management

Who can apply to this job?

Only apply to this job if:

  • You are a Canadian citizen, a permanent or a temporary resident of Canada.
  • You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

harlentruckinginc@gmail.com

Advertised until

2024-01-27

Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:

1. What does an Administrative Assistant do?

Administrative Assistants provide administrative support, including managing schedules, handling correspondence, organizing files, and assisting with office tasks to ensure smooth day-to-day operations.

2. What skills are essential for an Administrative Assistant?

Key skills include proficiency in office software (such as Microsoft Office Suite), excellent communication, time management, organizational abilities, attention to detail, and multitasking.

3. What qualifications are required to become an Administrative Assistant?

Typically, a high school diploma or equivalent is required, while additional education in office administration or related fields may be beneficial. Strong computer skills and prior administrative experience are often preferred.

4. What are the typical duties of an Administrative Assistant?

Duties may include answering phone calls, managing calendars, scheduling appointments, preparing documents, organizing meetings, and handling office correspondence.

5. Do Administrative Assistants work in specific industries or sectors?

Administrative Assistants work in various industries, including corporate offices, healthcare, education, government agencies, non-profits, and more, adapting their skills to different work environments.

6. What challenges do Administrative Assistants face in their role?

Challenges may include managing multiple tasks simultaneously, meeting deadlines, handling unexpected situations, and balancing priorities in a fast-paced office environment.

7. Are there opportunities for career growth as an Administrative Assistant?

Experienced Administrative Assistants may advance to senior administrative roles, such as Executive Assistant, Office Manager, or pursue specialized administrative positions in specific industries.

8. How can someone excel as an Administrative Assistant?

Successful Administrative Assistants demonstrate reliability, professionalism, adaptability, a positive attitude, discretion with sensitive information, and a willingness to learn and take on new responsibilities.

9. What impact do Administrative Assistants have on office efficiency?

Administrative Assistants significantly contribute to office productivity and efficiency by providing vital support to management, teams, and ensuring smooth day-to-day operations.

10. Is there demand for Administrative Assistants in the job market?

Yes, there is consistent demand for skilled Administrative Assistants across various industries, offering employment opportunities in diverse office settings.

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