The General Office Worker at Sukhpreet Bal, Chartered Professional Accountant Inc will provide comprehensive administrative support across various office tasks, ensuring smooth day-to-day operations.
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet visitors, clients, and guests and direct them accordingly.
- Perform general clerical duties, including photocopying, scanning, and filing documents.
- Assist in organizing and scheduling appointments, meetings, and conferences.
- Manage and maintain office supplies inventory, ordering supplies as needed.
- Handle incoming and outgoing mail, as well as emails, and distribute correspondence.
- Conduct data entry, maintain databases, and update records as required.
- Assist colleagues with administrative tasks and provide support across departments.
- Maintain cleanliness and organization of common areas in the office.
- Uphold confidentiality in handling sensitive information and office matters.
Qualifications and Skills:
- Proven experience (X years) in an office support or administrative role is advantageous.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and basic computer skills.
- Excellent communication and interpersonal skills with a customer service-oriented approach.
- Strong organizational abilities, attention to detail, and multitasking capabilities.
- Ability to work independently and collaboratively in a team-oriented environment.
- High school diploma or equivalent; additional certifications in office administration are beneficial.
Tasks
- Type and proofread correspondence, forms and other documents
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Sort, process and verify applications, receipts and other documents
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Label, file and retrieve documents
- Locate and remove files requested
Additional information
Transportation/travel information
- Willing to travel
- Valid driver’s licence
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Combination of sitting, standing, walking
- Attention to detail
Personal suitability
- Efficiency
- Energetic
- Outgoing
- Positive attitude
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Reliability
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
bal.sukhpreet05@gmail.com
This job posting includes screening questions. Please answer the following questions when applying:
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Advertised until
2024-01-26
Here are some frequently asked questions to help you gain a better understanding of this General office worker:
1. What does a General Office Worker do, and what are their primary responsibilities? General office workers perform a variety of administrative tasks, such as answering phones, managing correspondence, data entry, filing, and providing support to office staff.
2. What skills and qualities are essential for a General Office Worker? Key skills include proficiency in office software, organizational abilities, communication skills, attention to detail, multitasking, and the ability to adapt to changing priorities.
3. What tasks does a General Office Worker typically perform on the job? Their tasks involve answering and directing phone calls, responding to emails, managing schedules, organizing files, processing paperwork, and assisting with basic office tasks.
4. How important is attention to detail in the role of a General Office Worker? Attention to detail is crucial. Accuracy in data entry, document filing, and handling correspondence are vital aspects of the role.
5. What challenges might General Office Workers face in their roles? Challenges may include managing multiple tasks simultaneously, meeting deadlines, handling interruptions, and adapting to various office demands.
6. How do General Office Workers contribute to office efficiency? They support office operations by maintaining organization, assisting colleagues, managing administrative tasks, and ensuring smooth workflows.
7. What role does communication play in the job of a General Office Worker? Effective communication is essential for interacting with colleagues, handling inquiries, and conveying information accurately and professionally.
8. How do General Office Workers handle confidential information? They handle sensitive information with discretion, following privacy protocols, and maintaining confidentiality in all office matters.
9. Are there opportunities for career advancement for General Office Workers? Experienced workers may advance to specialized administrative roles, take on additional responsibilities, or transition to supervisory positions within offices.
10. What qualities differentiate an exceptional General Office Worker? Exceptional workers exhibit reliability, adaptability, professionalism, strong organizational skills, a positive attitude, and a willingness to learn new tasks.