Canada Franchise Specialist is a dynamic and innovative Canada Franchise Specialist dedicated to [Mission or Core Values]. We are seeking a highly organized and proactive Office Manager to join our team and play a pivotal role in maintaining the efficiency and functionality of our office environment.
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
Responsibilities:
- Administrative Oversight:
- Supervise and manage day-to-day administrative operations.
- Oversee office budget, expenses, and procurement of office supplies.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Human Resources Support:
- Assist in HR functions such as onboarding new employees, managing employee records, and coordinating HR-related activities.
- Support management in employee engagement initiatives and HR-related projects.
- Facility Management:
- Coordinate and oversee office facilities, including maintenance, repairs, and security protocols.
- Manage vendor relationships and negotiate contracts for office services.
- Event Coordination:
- Organize and coordinate company events, meetings, conferences, and team-building activities.
- Prepare meeting agendas, attend meetings, and document minutes when necessary.
- Communication and Liaison:
- Serve as a point of contact between management, employees, clients, and external partners.
- Handle incoming and outgoing communications, including emails, phone calls, and official correspondence.
Requirements:
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Proven experience (X years) in office management or administrative roles.
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Proficiency in MS Office Suite and office management software (e.g., Trello, Slack, etc.).
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of HR procedures and basic accounting principles is a plus.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Train staff
- Plan and control budget and expenditures
- Oversee payroll administration
Supervision
Experience and specialization
Computer and technology knowledge
Additional information
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Ability to multitask
- Time management
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
jobs.canadafs.ph@gmail.com
Advertised until
2024-01-15
Here are some frequently asked questions to help you gain a better understanding of this Office manager:
1. What does an office manager do?
An office manager oversees the administrative tasks within an office, ensuring efficient operations. Their responsibilities often include managing office supplies, handling budgets, coordinating office activities, supervising administrative staff, organizing meetings, and maintaining office policies.
2. What skills are essential for an office manager?
Key skills for an office manager include excellent organizational abilities, strong communication skills, proficiency in office software, leadership qualities, problem-solving capabilities, and the ability to multitask effectively.
3. What qualifications or education do I need to become an office manager?
While a specific degree may not be mandatory, many employers seek candidates with a bachelor’s degree in business administration or a related field. Relevant experience in office administration or management roles is highly valued.
4. What challenges do office managers commonly face?
Office managers often juggle multiple tasks simultaneously, dealing with tight deadlines, office conflicts, and budget constraints. They must adapt to changing priorities and handle unexpected situations while maintaining a productive work environment.
5. How can office managers improve office efficiency?
Implementing streamlined processes, encouraging open communication among team members, investing in updated technology, and fostering a positive work culture are key steps office managers can take to enhance office efficiency.
6. What strategies can office managers use for effective team management?
Building strong relationships with staff, delegating responsibilities efficiently, providing clear expectations, offering support and mentorship, and fostering a collaborative work environment are effective strategies for managing office teams.
7. How do office managers handle conflicts in the workplace?
Office managers should address conflicts promptly and impartially, encourage open dialogue between conflicting parties, and seek resolutions that prioritize the well-being of the team and the organization.
8. What trends are shaping the role of office managers today?
Technological advancements, remote work trends, sustainability initiatives, and a focus on employee well-being are influencing how office managers approach their roles, emphasizing flexibility, adaptability, and inclusivity.
9. Are there opportunities for career growth as an office manager?
Yes, office managers can advance to higher-level managerial positions within organizations, such as operations manager, administrative services manager, or even executive roles, with the right experience and skill development.
10. How can one excel as an office manager?
Continuous learning, staying updated with industry trends, honing leadership skills, being adaptable, fostering a positive work culture, and maintaining a proactive approach towards problem-solving can help office managers excel in their roles.
Office managers play a vital role in ensuring the smooth functioning of workplaces. With the right skills, attitude, and adaptability, individuals can thrive in this dynamic and rewarding position.