The Administrative Assistant at 2633560 Ontario Inc will provide administrative support to ensure efficient office operations, assist in handling daily tasks, and contribute to the overall success of the team.
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Manage and maintain executives’ schedules, coordinate meetings, and arrange appointments.
- Answer and direct phone calls, take messages, and handle inquiries in a professional manner.
- Draft and prepare correspondence, memos, reports, and other documents using Microsoft Office Suite.
- Handle incoming and outgoing emails, sort and distribute mail, and maintain office filing systems.
- Assist in organizing and coordinating office events, conferences, and travel arrangements.
- Maintain office supplies inventory, order supplies, and ensure equipment is in working condition.
- Assist in preparing presentations and materials for meetings and conferences.
- Uphold confidentiality in handling sensitive information and documents.
- Perform general administrative tasks to support the team as needed.
Qualifications and Skills:
- Proven experience (X years) as an Administrative Assistant, secretary, or similar role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Excellent organizational and time management skills with the ability to multitask and prioritize.
- Strong written and verbal communication skills, including a professional phone manner.
- Attention to detail, problem-solving abilities, and a proactive approach to tasks.
- High school diploma required; additional certification or training in office administration is a plus.
Benefits:
- Competitive salary based on experience and qualifications.
- Comprehensive benefits package including health insurance and retirement plans.
- Opportunities for career growth and professional development within the company.
- Collaborative and supportive work environment with a focus on teamwork.
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee the classification and rating of occupations
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Experience and specialization
Computer and technology knowledge
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- MS Outlook
Additional information
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large workload
Personal suitability
- Ability to multitask
- Client focus
- Flexibility
- Organized
- Reliability
- Judgement
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
nomanakhtarlogistics@gmail.com
Advertised until
2024-01-17
Here are some frequently asked questions to help you gain a better understanding of this Administrative assistant:
1. What does an Administrative Assistant do, and what are their primary responsibilities?
Administrative assistants provide administrative support by managing schedules, handling correspondence, organizing files, coordinating meetings, and performing clerical tasks.
2. What skills and qualities are essential for an Administrative Assistant?
Key skills include strong communication, proficiency in office software, time management, attention to detail, organizational abilities, and adaptability.
3. What tasks does an Administrative Assistant typically perform on the job?
Their tasks involve managing calendars, answering calls, drafting emails, preparing documents, arranging travel, and maintaining office supplies.
4. How important is organization in the role of an Administrative Assistant?
Organization is critical. Assistants keep records orderly, manage deadlines, and ensure information is readily accessible.
5. What challenges might Administrative Assistants face in their roles?
Challenges may include multitasking, handling varied responsibilities, and adapting to evolving office dynamics.
6. How do Administrative Assistants contribute to office efficiency and productivity?
They streamline administrative processes, support team members, and facilitate smooth office operations.
7. What role does communication play in the job of an Administrative Assistant?
Effective communication is crucial. Assistants liaise between different departments, handle inquiries, and represent the office professionally.
8. How do Administrative Assistants manage multiple tasks and deadlines effectively?
They prioritize tasks, create schedules, set reminders, and maintain a structured approach to manage their workload efficiently.
9. Are there opportunities for career advancement for Administrative Assistants?
Experienced assistants may advance to senior administrative roles, take on specialized positions, or transition to related fields.
10. What qualities make an exceptional Administrative Assistant?
Exceptional assistants demonstrate discretion, reliability, resourcefulness, adaptability, and a commitment to supporting their team.